Receptionist / Office Administrator

Location

Liverpool, Merseyside, England

Job Type

Permanent

Salary

£26k - 30k per year

Sector

Marketing

Reference

150694

Posted

Posted 0 hours ago

Receptionist / Office Administrator

Liverpool – based full time in their Head Office

Global Activewear / Lifestyle Brand

Salary up to £30k DOE + Benefits, including:

Private medical insurance
Free access to onsite gym
Enhanced pension contributions
25 days’ holiday + bank holidays
Generous product discount
Quarterly social events, summer parties & festive celebrations
Additional perks, including payday lunches

We’re supporting a highly successful outdoor sportswear brand based in Liverpool. Since launch, the business has achieved consistent year-on-year growth and shows no signs of slowing down. With strong brand momentum in the UK and a clear strategic focus on expanding its international presence, the next 12–24 months are set to be a significant growth phase.

We have an exciting opportunity for an organised Receptionist / Administrator to join the team and become the face of the business. This is more than a traditional front desk role. It’s a varied, all-round office position combining front of house, administration, office coordination and light EA support.

You’ll play a key role in keeping the office running smoothly while ensuring every visitor experiences a professional, welcoming and well organised environment. No two days will look the same. The environment is busy, energetic and sometimes reactive, so this role suits someone who enjoys variety and thrives in a growing business setting.

Key Responsibilities of the Receptionist / Office Administrator:

Meet and greet visitors, clients and high profile guests and manage visitor sign in / sign out procedures
Issue and manage visitor passes
Answer and direct incoming calls professionally and manage the main inbox and redirect enquiries
Maintain a well organised and presented reception area at all times
Prepare meeting rooms and boardrooms (AV setup, refreshments, materials)
Coordinate catering and refreshments for meetings
Handle incoming and outgoing post and deliveries
Liaise with couriers and suppliers
Opening and closing the office each day
Ordering office supplies, stationery and ad hoc business purchases
Managing stock levels of kitchen and office essentials
Supporting new starter onboarding (access passes, induction coordination, welcome packs)
Monitoring visitor access and building security processes
Sending internal communications where required eg visitor notices, parking updates
Coordinating logistics when external guests attend
Supporting with room setup, guest management and post-event organisation
Booking travel for things like trains and accommodation
Assisting with diary coordination if required
Providing ad hoc administrative support to senior leadership

Key Skills & Experience of the Receptionist / Office Administrator:

Previous experience in a Receptionist, Front of House, PA, EA or Office Coordinator role
Strong working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint)
Confident managing shared inboxes and calendars
Excellent written and verbal communication skills
Professional telephone manner
Strong organisational and time management skills
Ability to multitask and prioritise work
High attention to detail
Comfortable handling confidential information
Positive and can do attitude
Team player who supports others proactively
Calm under pressure
Adaptable and flexible in approach

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